With the scheduler, you can view, edit, and save multiple weekly schedules to your personal computer. A schedule can be loaded into your carillon unit at any time.
The text editing modes are useful for programming non-time strike events such as music and liturgical ringing such as Angelus and call to worship bells. The Time Strikes/Auto Levels modes are the best way to program time striking and set the playing volume for certain times of the day.
On the main Management Suite menu, click the Scheduler button to open this application. A standard menu bar is located at the top of the window. Use the File menu to open and save schedules to your hard drive. Use the Edit menu to open additional panels for schedule editing and the Device menu to transfer data between the PC and the carillon. Data transfer can only be accomplished when the carillon is connected to your computer via the USB interface. Toolbar buttons can be used instead of the pull-down menus.
Review the weekly schedule
To open and view a schedule,
- Select New Schedule from the file menu for a blank schedule, or
- Select Open from the file menu to review a previously saved schedule, or
- Select Get Schedule from Device from the Device menu to see the current schedule.
Filter the Schedule Listing
Click the right mouse button in the empty space of the schedule to set filtering options to view all time slots, slots with time-strike options, or times with other events programmed.
The schedule window lists the day, time slot, programmable volume level, time strike mode, and selections for each quarter-hour of the week. Multiple schedules can be open at a time in the tabbed window-viewing environment. It is a good idea to name and save your file when starting a new schedule and to save often.
Creating and Editing Weekly Schedules
The schedule data is predominant in the Scheduler window and is used to select certain timeslots or view the current schedule file. It is important to remember that the schedule you are working on is not loaded and active in the carillon’s schedule memory until it is put there. Keep in mind that someone else may have edited the schedule on the carillon since the last Scheduler file was uploaded into it.
A good habit to get into might be to get the active schedule from the carillon and save it as “backup-(today’s date)” before making changes to it.
Selections
You will notice four sets of “0000” for every quarter-hour under Selections in a new schedule listing. These are fields that hold selections for anything other than time strike programming and level setting. If you are entering a specific song or bell ringing operation, the selection number is entered directly into the selection field. You can also copy and paste the selection number using Ctrl-C and Ctrl-V. Macro codes that perform various additional operations can be inserted with four digits in this line as well.
If you don’t want to begin ringing on the quarter-hour, a pause macro can be programmed to delay the beginning of the program. Pause macro codes are on the pull-down menu in each selection field. For example if you want to ring a swinging bell at 8:55, program an eight-minute and then a two-minute pause before the ringing code in the 8:45 time slot. To erase a selection in the text edit mode, choose the blank selection from the pull-down menu, or enter four zeros. The following Random Group tables show two different ways to program random music. You can directly enter a Grpn selection (using the pull-down menu) for each random song, or choose a 70xy block macro code to play multiple musical selections in one selection slot. Since the numeric macro codes define how a performance ends, selections placed to the right of them will not play in the automatic schedule.
Editing Selections
Click the Edit Selections tool bar button or select it from the Edit menu. A window will open with a panel that allows you to change one time slot. Tabs at the top of the window allow you to select other methods of setting the time so that you can program multiple days, a range of time or only those time slots that you have selected in the schedule-viewing window.
Although you can program changes to the time striking and volume levels in the Edit Selections panels, it is easier to do that in the Edit Time Strikes/Auto Levels mode described below. When you open a text mode editing panel the check boxes for level and time strike changes are unchecked to prevent unintended changes. Selections may be programmed in the lower portion of the Edit Selections panels. Up to four selections can be entered per time slot from left to right. To enter a numeric selection, click your mouse in the selection window and then type the four-digit selection number. The cursor will advance to the next selection window after you make the entry. To program macro codes for pauses and random music groups use the drop down button next to the selection window, and select the code.
To erase selections you have entered, use the pull down button to select a blank entry. You should do this from right to left because the editing panel does not allow blank selections between programmed selections.
Add new events to the weekly schedule
Click the Edit Selections tool bar button or choose it from the Edit menu. In the daily tab, only the days selected and the categories selected (Chime/Strike, Level or Sections) will change. Under Selections, you can type in a 4-digit selection, choose a Pause (Pau 1-8), choose to play a selection from a randomized list (Grp 1-9) or enter a macro to schedule a function Button code (793B where B is the button number). When the screen displays what you wish to change, click Change Time slot(s). This present screen will not change but the master schedule behind it will show these changes.
To use the selected tab, first highlight one or more times on the main scheduler screen. Once you have the times you wish to change selected, choose Edit Selections and the Selected tab. Again, only the selected categories will be edited. This is also how you delete a time.
Make changes to existing events
You should edit like time slots together. That is, edit all of the call to worship (Mass) times, the Angelus times, and then all of the music times.
- Right click in the schedule list and select View slots with selections.
- Click line by line in the main viewing window to highlight time slots. Hold the control key while clicking with the mouse to combine your choices if they are not consecutive in the list. If they are consecutive, you can drag a selection box around them.
- Click the Edit Selections button. A new window will pop up with tabbed panels that can be used to select timeslots and make changes. Use the Selected tab to edit the existing time slots you have selected above.
Time Strike Editing
Time strike options and scheduled volume level (for digital carillons) changes can easily be set in the Time Strikes/Auto Levels edit mode. Click the Edit Time Strikes/Auto Levels button. This window represents each quarter hour of the week as cells of a grid.
White cells have the time strike turned off. The CHM (chime melody) mode is programmed in those time slots whose cells are colored light blue and have a musical note at the top of the cell. The STK (strike only) mode is programmed in those time slots colored yellow with a hammer at the top of the cell. These options are detailed below.
Selected cells change to red when they are ready to edit. To select the times you wish to edit in Edit Time Strikes/Auto Levels, you may click single or multiple cells while holding [Ctrl] on the keyboard. You can click and drag a rectangular selection box around multiple cells to select a range of days and times.
Quarter-hour selection check boxes at the top of the window enable or prevent quarters of the hour from being changed. This allows you to set only the top of the hour, or top and half for a selected range of time. Use the pull down menu to select the level or style of time striking and then click the Change Selected Timeslots button to modify the selected cells.
After making changes you can deselect all selected times by clicking in the areas to the left or right of the grid or beginning a new selection without holding the Ctrl key.
Time Strike Options
When CHM is selected, the clock-chime melody (Westminster Chime) plays on the selected quarter hour(s) and will be followed at the top of the hour with a toll of the hour. When STK is selected, the top of each hour is marked only with a toll of the hour, and all other quarters are marked by a single strike. When OFF is selected, no time announcement shall be rung for that particular quarter-hour.
For example, it may be desirable that the Westminster melody and time strike be used every quarter-hour throughout the day, and at night, only have the top and bottom of each hour tolled on a lower volume setting to minimize noise in the community.
Transferring Data to/from the Carillon
Get Titles from Device
Generally, you only need to do this once. After that, the Scheduler and jukebox functions will remember the titles available. Click the Get Titles from Device tool bar button or choose it under the Device menu. You will be prompted to confirm; click OK.
After a moment, a new window will be generated, displaying the available library selections. Depending on the system model you have, more than one list may be available under the Select Series pull-down. These are special ringing functions and musical arrangements for different bell voicings.
The Show Device Titles tool bar button is used to view this library once it is downloaded. This feature is a useful tool when composing your schedule, to look up numbers for music titles and options. You can use copy (ctrl-c) and paste (ctrl-v) to put these numbers into your schedule editing fields.
Viewing titles while editing
In order to view the title lookup window while editing the schedule, you should open it before you open the editing screen. Then arrange the screens side by side as shown here.
Get Schedule from Carillon
Click the Get Schedule from Device tool bar button or choose it under the Device menu. You will be prompted to confirm (Free) or choose to retrieve one of the macro schedules (Premium). A new window will display the current schedule.
It is not saved automatically, but will prompt you to save it to a file when closing the window before saving.
Put Schedule to the Carillon
As you are composing a new schedule, it is a good idea to save the file periodically. Saving your schedule to the PC's drive also gives the schedule a name so you can see which schedules have been loaded in the carillon. The name of the most recently loaded schedule is shown in the bottom right corner of Management Suite's menu window.
When you have finished editing, it might be a good idea to double check codes and settings and look over the Edit Time Strikes/Auto Levels view. Connect the carillon to your PC. Open the Management Suite software. Notice whether the status bar indicates “Not Connected” or “Ready.”
The schedule you wish to load must currently be in view. If multiple schedules are open in the scheduler, click on the tab of the schedule you want to load.
- Click on the Scheduler
- Open the schedule you wish to load from where it was saved.
- If the system is playing, wait for it to finish, or press the [Cancel] button twice to cause it to stop and return to the standby mode.
- Click on the Put Schedule into Device button on the toolbar.
- One of the following panels will open.
Managing Multiple Schedules
Only the Premium Management Suite supports multiple weekly schedules.
To store the schedule into active memory (the current weekly schedule), click Put Schedule in Device at the top of the window. Alternately, save the schedule in FLASH memory so it can be made active later when a macro selection code is executed. The macro selection number is displayed to the right of each Store Schedule to Macro button. The file names of previously stored schedules are listed to the left of programmed macro storage buttons.
You can remove schedules from macros by selecting the check boxes on the left side of the Storage window and click the button at the lower left of the window. You do not have to clear macros before replacing them with new schedules.
Up to ten weekly schedules can be stored in FLASH memory to be transferred to active schedule memory when the associated macro code is executed. The macro code can be programmed anywhere a selection number is normally entered. It is generally not a good idea to place these schedule activation codes in a weekly schedule unless it is a temporary schedule and you want to replace it with a default later in the week.
Always save the schedule to your hard drive before loading in the carillon. The file name will be displayed beside the schedule macro button after loading (shown as No Schedule when blank). When a macro code is used to activate a schedule, the file name will be displayed at the bottom right of the menu screen to let you know what schedule is currently active.
Typically you will have a schedule for various times of the year. The one-time or annual event schedules are the logical place to program the schedule transfer macros at the appropriate time. The macro codes are 7930 – 7939. Any edits made to the active schedule either from the system front panel editing screen or with the Scheduler application will not affect the copy in FLASH memory. The next time a macro overwrites active memory, changes will be lost if they are not saved with the Scheduler application. No provision is made to transfer a schedule to FLASH except with the Scheduler application.